Heroic Boards
Simple, secure governance for church and nonprofit boards
Heroic Boards brings your agendas, minutes, votes, and documents together in one secure place — so your board can spend less time searching and more time on the mission.
Join the early access list — we'll reach out when your spot opens up.
- Multi-factor authentication
- Encrypted & private
- No IT staff needed
The problem
Critical leadership work shouldn't live in inboxes
When board work is scattered across dated emails, offline documents, and verbal conversations, boards lose track of decisions, mishandle sensitive information, and waste precious leadership time.
Scattered records
Important decisions and documents get lost in email threads, texts, and paper folders with no central archive.
Unsecured communications
Sensitive board matters are shared over personal email or chat apps, creating risk and non-compliance.
Undocumented decisions
Key votes and official actions go unrecorded, or live in meeting notes that never get properly stored.
Leadership turnover
When board members rotate off, institutional knowledge and history disappear with them.
Scheduling conflicts
Volunteer leaders have full calendars, making it hard to organize meetings and keep everyone aligned.
DIY workarounds
Spreadsheets and shared drives were never built for security, audit trails, or official governance.
The solution
One simple, secure home for your board's work
Heroic Boards is designed for non-technical leadership teams — no servers, no software installs, no IT staff required.
Meetings
Run meetings from agenda to approved minutes
Schedule board and committee meetings, share agendas, collect RSVPs, and keep everyone aligned with an official board calendar. When the meeting ends, draft minutes are ready for review and approval — not lost in someone's notebook.
- Agenda builder with reusable templates
- RSVPs and attendance tracking
- Draft → approve → publish minutes workflow
Minutes & decisions
A clear record your future board will thank you for
Motions, votes, and action items are captured in the minutes where they happened. Approved minutes become a durable, searchable record — so decisions survive leadership transitions and questions like “when did we decide that?” take seconds, not weeks.
- Decisions and action items tracked to completion
- Approved minutes locked as the official record
- Full history preserved across board transitions
Documents
Every document in one secure library
Bylaws, budgets, policies, and meeting packets live in a full, searchable library — organized by meeting and by folder. Share updates instantly with the right people instead of re-attaching files to another email thread.
- Documents tied to specific board meetings
- Searchable archive of past and present files
- Access controls for sensitive materials
People & groups
Built around how your leadership actually works
Elders, deacons, finance committees, benevolence teams — organize people into the groups and subgroups your governance actually uses, with role-based permissions so everyone sees exactly what they should.
- Board roster with member profiles
- Subgroups and committees with their own meetings
- Role-based permissions and appropriate access
And everything around the edges
Email & SMS notifications
Automated reminders for meetings and updates, with opt-in text alerts.
Official board calendar
One centralized calendar for every board and committee meeting.
Your brand, your URL
Custom logo and a personalized board URL for your organization.
AI-powered search
Ask questions across all your documents and minutes, get instant answers.
Exports & reporting
Export minutes and records for denominational reporting requirements.
Version history
Templates, approvals, and version history keep records trustworthy.
Security & trust
Confidential board work deserves real security
Boards handle personnel matters, finances, and pastoral concerns. Heroic Boards is built so that sensitive information stays exactly where it belongs.
Multi-factor authentication
MFA is mandatory for every user — not an optional add-on.
Encrypted, always private
Your data is encrypted and never shared externally. Pastoral and governance information stays protected.
Private activity log
Logins, document changes, and permission updates are logged so your board has a record of what occurred.
Role-based permissions
Access controls ensure each member sees exactly what their role allows — nothing more.
Fully hosted, zero IT
No servers or software to install. Hosting is included, and you stay in control of your data.
Governance-ready
Supports compliance with bylaws and denominations with regular reporting requirements (e.g., PCA).
Integrations
Works alongside the tools your church already uses
Heroic Boards focuses on governance — and connects with the ministry platforms that run the rest of your week. Planning Center integration is on the way, so your people and calendars stay in sync.
Want an integration we haven't announced? Tell us what you need.
Planning Center
Coming soonSync your people and coordinate board meetings with the planning tools your ministry teams already live in. Join the early access list to be first to know when it ships.
Pricing
Simple, affordable plans for every board
Every plan starts with a 30-day trial of everything — every module, Pro-level limits. No charge today, cancel anytime.
Starter
Up to 10 people
Free for 30 days, then billed monthly
Start 30-day trial50 AI actions/mo · 5 GB storage
- The complete governance toolkit
- Agendas, minutes & documents
- AI search & summaries
- Unlimited self-service users
- Community support
Essentials
Up to 25 people
Free for 30 days, then billed monthly
Start 30-day trial400 AI actions/mo · 50 GB storage
- Everything in Starter
- Room for board, staff & leaders
- 8× the monthly AI actions
- Basic analytics
- Email support
Pro
Unlimited people
Free for 30 days, then billed monthly
Start 30-day trial1,500 AI actions/mo · 200 GB storage
- Everything in Essentials
- Audit logs & full document history
- Advanced analytics
- Priority support & feature requests
Network
For denominations & multi-site
Sales-assisted setup
Talk to usUnlimited, multi-site
- Everything in Pro
- Dedicated support & SLA
- Custom integrations
- Enhanced security & audit
- Onboarding & training
Add modules as you grow
One flat price at every plan size — switch modules on or off anytime.
Boards
IncludedMeetings, minutes, documents & governance — the core of every plan
Staffing
+$17/moScheduling, rooms & worked hours for your ministry teams
Finance
+$17/moPayroll, ledger & expenses with a full audit trail
Care
Free with any planConfidential pastoral care — crisis care is never an upsell
Self-service users — workers, sitters, front desk — are always free and unlimited. Plans count only the people who run your church.
Denominational governing body?
Verified presbyteries, classes, and oversight committees get Heroic Boards free — with Pro-level features and raised limits.
Verified 501(c)(3) churches and nonprofits receive 15% off paid tiers. Prices in USD.
Early feedback
Built with — and for — real boards
Placeholder — “Our board finally has one place for agendas, minutes, and documents. Nothing falls through the cracks anymore.”
Placeholder — “We stopped emailing sensitive documents around. Setup took an afternoon, and we have no IT staff.”
Placeholder — “New board members get up to speed in one meeting because the whole history is right there.”
FAQ
Frequently asked questions
Give your board a home worthy of its work
Join the early access list and be among the first boards to run on Heroic Boards.
30-day free trial · No IT staff needed · Cancel anytime